District Grant FINAL Report Instructions

Rotary Year 2016-2017  |  Rotary District 5630

Preparing and submitting a District Grant (DG) report

Step 1:    Complete each section of the attached form.  Scan and attach all related documents and  receipts related to the project.  Complete this report within two weeks of project completion. Project Deadline is May 15, 2017.  You must have your project completed to be eligible for any grant funds for the upcoming Rotary year. 

Step 2:    If necessary, follow up with project contacts to complete missing report information or to address eligibility issues. Please refer to the DG Eligibility Guidelines.

Step 3:    Email scanned report, including receipts, with accompanying bank statement(s) to The District Grant Chair Dale Schultz, [email protected] or District Rotary Foundation Chair Scott McLaughlin, [email protected].  

Please note the following: 

  • Reports MUST be submitted using the form below. After completing the form, save as a PDF document and upload to the Documents Tab of your respective project number on www.MatchingGrants.org.  Retain a copy of the entire report for your records.
  • Clubs should retain original receipts for all grant-funded expenditures and upload to the Documents Tab of your respective project number on www.MatchingGrants.org.The district must maintain copies of all receipts related to grant-funded expenditures in accordance with local laws and for a period of at least five years following closure of the grant.
  • Bank statements showing grant deposit and all expenditures related to the grant must be maintained by the club and uploaded to the Documents Tab of your respective project number on www.MatchingGrants.org.

Email scanned report, including receipts, with accompanying bank statement(s) to The District Grant Chair Dale Schultz, [email protected] or District Rotary Foundation Chair Scott McLaughlin, [email protected].  Download District Grant Report Form (.doc) (.pdf)